Moray Mountaineering Club

Designation

1. The Club shall be called the “Moray Mountaineering Club”.

Objective

2. The objective of the Club shall be to encourage mountaineering, and to serve as a bond of union amongst lovers of the Scottish hills.

Membership

3. The membership of the Club shall consist of Senior Members, male and female, over the age of 18 years, and Junior Members, male and female, between the ages of 15 and 18 years.
4. Every applicant for election as a member of the Club shall be proposed and seconded by Senior Members having knowledge of the candidate and of his or her qualifications. Application Forms can be obtained from the Hon. Secretary and must be signed by the applicant and also by two Senior Members acting as the proposer and seconder.
5. Prior to acceptance as a member, the Committee of the Club is empowered to accept or reject the application at its discretion. The signatures of the Proposer, Seconder and applicant, on the application form, will be accepted by the Committee as verification of the qualifications submitted.
6. The Club may elect as Honorary Members such persons as they consider desirable and of benefit to the Club. Honorary Members shall be exempt from payment of any subscription.

Office-bearers and Management

7. The Office - bearers of the Club shall be a President, two Vice-Presidents, an Honorary Secretary and an Honorary Treasurer.
8. The management of the Club shall be vested in a Committee consisting of the Office-bearers and four Senior Members. Four shall form a quorum.
9. The Office-bearers and Committee shall be elected at the Annual General Meeting and which is to be held in March of each year.
10. The offices of Hon. Secretary and Hon. Treasurer may be combined and the Committee may appoint assistants as necessary.
11. All Office-bearers and Committee Members shall retire annually but shall be eligible for re-election. A President having served two consecutive years and a Committee Member having served four consecutive years shall not be eligible for re-election to the same office for one year thereafter.
12. In the event of any vacancy occurring in the Committee of Management, the Committee shall have full power to co-opt a Member or Office-bearer at their discretion.
13. Except in the case of a casting vote, no person shall in any case have more than one vote. The president, whom failing a Vice-President, when present, shall preside at all meetings of the committee and shall have the casting vote. In the absence of the President and Vice-Presidents, each meeting shall appoint its own chairman who shall likewise have the casting vote.
14. The Hon. Secretary shall call a Committee Meeting upon the written request of three members or at any time at his or her own discretion.

Audit

15. At the Annual General Meeting in each year an Auditor shall be appointed to audit the Club accounts for the current year. Such audited accounts shall be presented by the Hon. Treasurer to the Annual General Meeting of the Club, a copy of which having been duly forwarded to every member of the Club together with the notice convening the meeting.

Club Meets

16. The Meets of the Club shall be fixed by the committee and approved at the Annual general Meeting each year.
17. The Hon. Secretary shall arrange for the production of a syllabus of events and which shall be distributed to every member of the Club.
18. Members, having intimated their intention to attend a Meet who subsequently are unable to attend, where a cost to the Club is incurred regardless of attendance, may be called upon to pay a share of the expenses incurred.
19. Junior Members attending Meets do so strictly on the understanding that they join parties under the leadership of a Senior Member whose leadership is undisputed.

Duties of Members

20. Members of the Club shall respect all proprietary and sporting rights, and endeavour to obtain the co-operation of landowners prior to gaining access.
21. Members are to adhere to the Countryside Code.

General Meetings

22. The Annual General Meeting of the Club shall be held in Elgin during March of each year. At the AGM, the President and Hon. Treasurer shall give their annual reports and the Audited Statement of Accounts shall be approved. The election of Office-bearers and Committee Members as well as any other competent business shall be undertaken.
23. A notice convening the meeting and stating the business to be done shall be sent to each member of the Club at least 10 days prior to the date set.
24. The Hon. Secretary shall call an Extraordinary General Meeting at the request of the Committee or upon receipt of a written request, stating the purpose of the meeting, from not less than 12 Senior Members.
25. The Hon. Secretary shall give 10 days notice of such EGM and shall specify the purpose for which it is called. The business of the meeting shall be strictly confined to the purpose stated in the notice.
26. Ten members shall form a quorum at General Meetings.

Dinners of the Club

27. The members of the Club shall, save in exceptional circumstances, of which the Committee shall be the judges, dine together annually.

Guests

28. Any member shall be at liberty to introduce guests at his or her own expense, subject always to such regulations as may from time to time be made by the committee.

Subscriptions

29. The scale of subscriptions, concessions and other standing expenses, for all members, shall be determined at the Annual General Meeting. Any member failing to pay his or her subscription before the 1st August, will be held to have resigned. No member whose subscription is in arrears may vote or take part in any business connected with the Club.

Complaints

30. Any complaints arising in connection with the Club shall be made to the Hon. Secretary in writing.

Alterations

31. The Constitution and Rules may from time to time be amended, deleted or added to at the AGM or an EGM called for the purpose. Any member desirous of proposing any change shall submit notice of such proposal in writing to the Hon. Secretary. In the case of the AGM, this notice must be before 1st February.

32. Particulars of any proposed change shall be given in the notice convening the meeting, and shall require a two-thirds majority of those voting. The Chairman shall have a casting vote.

Dissolution

33. The Club shall be dissolved only at a General Meeting specially convened for the purpose. At such meeting, suitable provision shall be made as regards the disposal of the surplus funds and property of the Club.